How to save outlook mails in local drive
There are a few ways to save Outlook emails to your local drive:
Method 1: Using the "File" menu
- Open Outlook and select the email you want to save.
- Go to the "File" menu and click on "Save As".
- In the "Save As" dialog box, select a location on your local drive (e.g., "Desktop", "Documents", etc.).
- Choose a file format (e.g., "Outlook Data File (.pst)", "Text File (.txt)", etc.).
- Click "Save" to save the email.
Method 2: Using the "Export" feature
- Open Outlook and go to the "File" menu.
- Click on "Open & Export" and then select "Export to a file".
- In the "Export to a file" dialog box, select "Outlook Data File (.pst)" as the file type.
- Choose a location on your local drive to save the file.
- Select the email account you want to export from the "Export" dialog box.
- Click "Next" and then "Finish" to export the email.
Method 3: Using a third-party add-in
There are several third-party add-ins available that allow you to save Outlook emails to your local drive. Some popular options include:
- "Export Outlook Emails" (free)
- "Outlook Email Export" (paid)
- "Email Saver" (paid)
These add-ins often provide more advanced features and options for saving and managing your Outlook emails.
Method 4: Using the "Rules" feature
- Open Outlook and go to the "File" menu.
- Click on "Options" and then select "Mail".
- Click on the "Rules" button and then select "New Rule".
- In the "Rules and Alerts" dialog box, select "Move messages from someone to a folder" as the rule type.
- Choose a folder on your local drive as the destination folder.
- Click "OK" to save the rule.
This method allows you to automatically save emails from a specific sender or with a specific subject to a folder on your local drive.
Tips and considerations
- When saving emails to your local drive, make sure to choose a location that is easily accessible and backed up regularly.
- If you're saving emails in a.pst file, be aware that this file format is specific to Outlook and may not be compatible with other email clients.
- If you're saving emails in a text file, be aware that the formatting and layout of the email may not be preserved.
- Consider using a cloud storage service like OneDrive or Google Drive to store your saved emails, as this can provide an additional layer of backup and accessibility.