How to say no to a interview mail
The art of politely declining an interview invitation!
Here are some tips and examples to help you respond to an interview invitation and decline it graciously:
Email Response
- Acknowledge the invitation: "Dear [Interviewer's Name],"
- Express gratitude: "I appreciate the opportunity to interview for the [Position] role at [Company]."
- Decline the invitation: "However, after careful consideration, I regret to inform you that I will not be able to proceed with the interview at this time."
- Provide a brief explanation (optional): "If you'd like, I can provide feedback on why I'm declining the interview. Please let me know."
- Close the email: "Thank you again for considering me for this opportunity. I wish the company all the best in finding the right candidate."
Example Email:
Subject: Declining Interview Invitation for [Position] Role
Dear [Interviewer's Name],
I appreciate the opportunity to interview for the [Position] role at [Company]. However, after careful consideration, I regret to inform you that I will not be able to proceed with the interview at this time.
Thank you again for considering me for this opportunity. I wish the company all the best in finding the right candidate.
Best regards, [Your Name]
Phone Call or Video Call
If you prefer to decline the interview over the phone or video call, you can follow a similar script:
- Start with a positive tone: "Hi [Interviewer's Name], I wanted to thank you for considering me for the [Position] role at [Company]."
- Decline the invitation: "However, after careful consideration, I've decided not to move forward with the interview at this time."
- Provide a brief explanation (optional): "If you'd like, I can give you some feedback on why I'm declining the interview."
- Close the call: "Thank you again for your time, and I wish the company all the best in finding the right candidate."
Remember to be polite, professional, and respectful throughout the conversation.
Tips
- Respond promptly to the interview invitation to show appreciation for the opportunity.
- Be honest and clear in your response, but avoid negative comments about the company or role.
- Keep your response brief and to the point.
- If you're declining an interview due to scheduling conflicts, you can suggest alternative dates or times if you're interested in the role.
- Proofread your email or phone call script to ensure it's professional and error-free.
By following these tips and examples, you can decline an interview invitation with confidence and professionalism.