How to say you are not attending phone in mail

Here are a few examples of how you could decline an invitation to a phone-in event or conference call via email:

Example 1: Simple Decline

Dear [Name],

Thank you for inviting me to the [Event Name] phone-in event on [Date]. Unfortunately, I will not be able to attend.

Best regards, [Your Name]

Example 2: Providing an Alternative

Dear [Name],

Thank you for inviting me to the [Event Name] phone-in event on [Date]. Unfortunately, I will not be able to attend in person, but I would be happy to catch up with you afterwards to discuss any key takeaways or action items.

Best regards, [Your Name]

Example 3: Expressing Gratitude and Declining

Dear [Name],

Thank you so much for thinking of me and inviting me to the [Event Name] phone-in event on [Date]. I appreciate the opportunity, but unfortunately, I will not be able to attend. Please know that I appreciate your efforts to keep me informed and engaged.

Best regards, [Your Name]

Example 4: Providing a Reason (optional)

Dear [Name],

Thank you for inviting me to the [Event Name] phone-in event on [Date]. Unfortunately, I will not be able to attend as I have a prior commitment on that day.

Best regards, [Your Name]

Remember to always be polite, professional, and appreciative of the invitation, even if you're unable to attend.