How to say you are not attending phone in mail
Here are a few examples of how you could decline an invitation to a phone-in event or conference call via email:
Example 1: Simple Decline
Dear [Name],
Thank you for inviting me to the [Event Name] phone-in event on [Date]. Unfortunately, I will not be able to attend.
Best regards, [Your Name]
Example 2: Providing an Alternative
Dear [Name],
Thank you for inviting me to the [Event Name] phone-in event on [Date]. Unfortunately, I will not be able to attend in person, but I would be happy to catch up with you afterwards to discuss any key takeaways or action items.
Best regards, [Your Name]
Example 3: Expressing Gratitude and Declining
Dear [Name],
Thank you so much for thinking of me and inviting me to the [Event Name] phone-in event on [Date]. I appreciate the opportunity, but unfortunately, I will not be able to attend. Please know that I appreciate your efforts to keep me informed and engaged.
Best regards, [Your Name]
Example 4: Providing a Reason (optional)
Dear [Name],
Thank you for inviting me to the [Event Name] phone-in event on [Date]. Unfortunately, I will not be able to attend as I have a prior commitment on that day.
Best regards, [Your Name]
Remember to always be polite, professional, and appreciative of the invitation, even if you're unable to attend.