How to segregate mails in outlook

Outlook provides several ways to segregate emails, making it easier to manage and prioritize your inbox. Here are some methods to help you segregate your emails:

  1. Folders: Create folders to categorize your emails based on specific topics, projects, or clients. You can create folders manually or use the "Move to Folder" feature to move emails to existing folders.
    • Right-click on an email and select "Move to Folder" to move it to a specific folder.
    • Use the "Folder" button in the ribbon to create a new folder or move an email to an existing one.
  2. Categories: Use categories to label emails with specific keywords or tags. This helps you quickly filter and group related emails.
    • Right-click on an email and select "Categorize" to assign a category.
    • Use the "Categorize" button in the ribbon to assign a category to multiple emails at once.
  3. Flags: Flag important emails to draw attention to them. You can also use flags to mark emails as "To-Do" or "Follow-up".
    • Right-click on an email and select "Flag" to flag it.
    • Use the "Flag" button in the ribbon to flag multiple emails at once.
  4. Rules: Create rules to automatically sort, move, or delete emails based on specific conditions, such as sender, subject, or keywords.
    • Go to "Home" > "Rules" > "Manage Rules & Alerts" to create a new rule.
    • Use the "Conditions" and "Actions" tabs to specify the rule's criteria and actions.
  5. Search Folders: Create search folders to automatically filter and group emails based on specific criteria, such as sender, subject, or keywords.
    • Go to "Home" > "Search Folders" > "New Search Folder" to create a new search folder.
    • Use the "Criteria" tab to specify the search criteria.
  6. Labels: Use labels to categorize emails with specific keywords or tags. This is similar to categories, but labels are more flexible and can be used across multiple folders.
    • Right-click on an email and select "Label" to assign a label.
    • Use the "Label" button in the ribbon to assign a label to multiple emails at once.
  7. Quick Steps: Create quick steps to automate repetitive tasks, such as moving emails to specific folders or applying labels.
    • Go to "Home" > "Quick Steps" > "New Quick Step" to create a new quick step.
    • Use the "Actions" tab to specify the quick step's actions.

By using these methods, you can effectively segregate your emails in Outlook and make it easier to manage your inbox.