How to select contacts in outlook for mail merge

To select contacts in Outlook for a mail merge, you can follow these steps:

Method 1: Using the "Select Contacts" button in the Mail Merge Wizard

  1. Open Outlook and go to the "Mail Merge" tab in the "Mailings" group.
  2. Click on the "Select Contacts" button.
  3. In the "Select Contacts" dialog box, choose the contact list or folder you want to use for the mail merge.
  4. Click "OK" to select the contacts.

Method 2: Using the "Contacts" folder in Outlook

  1. Open Outlook and go to the "Contacts" folder.
  2. Select the contacts you want to use for the mail merge by checking the boxes next to their names.
  3. Right-click on the selected contacts and choose "Copy" (or press Ctrl+C).
  4. Open the "Mail Merge" tab in the "Mailings" group and click on the "Select Recipients" button.
  5. In the "Select Recipients" dialog box, click on "Use an existing list" and then "Contacts".
  6. Click "OK" to select the contacts.

Method 3: Using a query to select contacts

  1. Open Outlook and go to the "Contacts" folder.
  2. Click on the "View" tab and then click on "View Settings" in the "Current View" group.
  3. In the "View Settings" dialog box, click on the "Filter" tab.
  4. Create a filter to select the contacts you want to use for the mail merge. For example, you can filter by company, department, or job title.
  5. Click "OK" to apply the filter.
  6. Select all the filtered contacts by pressing Ctrl+A.
  7. Right-click on the selected contacts and choose "Copy" (or press Ctrl+C).
  8. Open the "Mail Merge" tab in the "Mailings" group and click on the "Select Recipients" button.
  9. In the "Select Recipients" dialog box, click on "Use an existing list" and then "Contacts".
  10. Click "OK" to select the contacts.

Once you have selected the contacts, you can use them as the recipients for your mail merge.