How to select contacts in outlook for mail merge
To select contacts in Outlook for a mail merge, you can follow these steps:
Method 1: Using the "Select Contacts" button in the Mail Merge Wizard
- Open Outlook and go to the "Mail Merge" tab in the "Mailings" group.
- Click on the "Select Contacts" button.
- In the "Select Contacts" dialog box, choose the contact list or folder you want to use for the mail merge.
- Click "OK" to select the contacts.
Method 2: Using the "Contacts" folder in Outlook
- Open Outlook and go to the "Contacts" folder.
- Select the contacts you want to use for the mail merge by checking the boxes next to their names.
- Right-click on the selected contacts and choose "Copy" (or press Ctrl+C).
- Open the "Mail Merge" tab in the "Mailings" group and click on the "Select Recipients" button.
- In the "Select Recipients" dialog box, click on "Use an existing list" and then "Contacts".
- Click "OK" to select the contacts.
Method 3: Using a query to select contacts
- Open Outlook and go to the "Contacts" folder.
- Click on the "View" tab and then click on "View Settings" in the "Current View" group.
- In the "View Settings" dialog box, click on the "Filter" tab.
- Create a filter to select the contacts you want to use for the mail merge. For example, you can filter by company, department, or job title.
- Click "OK" to apply the filter.
- Select all the filtered contacts by pressing Ctrl+A.
- Right-click on the selected contacts and choose "Copy" (or press Ctrl+C).
- Open the "Mail Merge" tab in the "Mailings" group and click on the "Select Recipients" button.
- In the "Select Recipients" dialog box, click on "Use an existing list" and then "Contacts".
- Click "OK" to select the contacts.
Once you have selected the contacts, you can use them as the recipients for your mail merge.