How to select particular variables in mail merge

In a mail merge, you can select particular variables to include in your merged document by using the "Insert Merge Field" feature in Microsoft Word. Here's how:

  1. Open your mail merge document in Microsoft Word.
  2. Place your cursor where you want to insert the variable.
  3. Go to the "Insert" menu and select "Quick Parts" > "Field".
  4. In the "Field" dialog box, select "Merge Field" from the "Categories" list.
  5. In the "Field names" list, select the variable you want to insert (e.g. "First Name", "Last Name", etc.).
  6. Click "OK" to insert the variable.

Alternatively, you can also use the "Insert Merge Field" button in the "Mailings" tab of the ribbon.

To select specific variables, you can use the following techniques:

  1. Use the "Filter" feature: In the "Field names" list, you can use the "Filter" feature to narrow down the list of variables to specific ones. For example, you can filter by variable type (e.g. "Text", "Date", etc.) or by a specific value.
  2. Use the "Sort" feature: You can sort the list of variables alphabetically or by category to make it easier to find the specific variable you want to insert.
  3. Use the "Search" feature: You can search for specific variables by typing a keyword or phrase in the "Search" box.
  4. Use the "Insert Merge Field" dialog box: You can use the "Insert Merge Field" dialog box to select specific variables by checking the boxes next to the variables you want to insert.

Some common variables that you may want to select in a mail merge include:

By selecting specific variables, you can create a personalized and targeted mail merge document that is tailored to your specific needs.