How to send a access query in an email

To send an Access query as an email, you'll need to export the query results to a format that can be easily sent via email, such as a CSV or Excel file. Here's a step-by-step guide:

Method 1: Export to CSV and attach to email

  1. Open your Access database and navigate to the query you want to send.
  2. Click on the "External Data" tab in the ribbon and select "Export" > "Export to CSV".
  3. Choose a location to save the file and select a delimiter (e.g., comma).
  4. Click "Export" to create the CSV file.
  5. Open your email client (e.g., Outlook) and compose a new email.
  6. Attach the CSV file to the email by clicking on the "Attach file" button.
  7. Enter the recipient's email address and any other necessary information.
  8. Send the email.

Method 2: Export to Excel and attach to email

  1. Open your Access database and navigate to the query you want to send.
  2. Click on the "External Data" tab in the ribbon and select "Export" > "Export to Excel".
  3. Choose a location to save the file and select a file format (e.g., Excel 97-2003).
  4. Click "Export" to create the Excel file.
  5. Open your email client (e.g., Outlook) and compose a new email.
  6. Attach the Excel file to the email by clicking on the "Attach file" button.
  7. Enter the recipient's email address and any other necessary information.
  8. Send the email.

Method 3: Use VBA to send the query results as an email

  1. Open your Access database and navigate to the query you want to send.
  2. Create a new module in the Visual Basic Editor (VBE) by clicking "Developer" > "Visual Basic" in the ribbon.
  3. In the VBE, create a new subroutine (e.g., SendQueryResults) that exports the query results to a CSV file and sends the file as an email.
  4. Use the DoCmd.TransferText method to export the query results to a CSV file.
  5. Use the Outlook.Application object to create a new email and attach the CSV file.
  6. Set the email's recipient, subject, and body, and then send the email using the Send method.

Here's some sample VBA code to get you started:

Sub SendQueryResults()
    Dim db As DAO.Database
    Dim rs As DAO.Recordset
    Dim csvFile As String
    Dim olApp As Object
    Dim olMail As Object

    Set db = CurrentDb()
    Set rs = db.OpenRecordset("YourQueryName")

    csvFile = "C:\Path\To\ExportedFile.csv"
    DoCmd.TransferText acExportDelim,, "YourQueryName", csvFile, True

    Set olApp = CreateObject("Outlook.Application")
    Set olMail = olApp.CreateItem(0)

    With olMail
       .To = "[email protected]"
       .Subject = "Query Results"
       .Body = "Query results attached."
       .Attachments.Add csvFile
       .Send
    End With

    Set olMail = Nothing
    Set olApp = Nothing
    Set rs = Nothing
    Set db = Nothing
End Sub

Replace YourQueryName with the actual name of your query, and C:\Path\To\ExportedFile.csv with the desired location and file name for the exported CSV file.