How to send a cheque by mail

Sending a cheque by mail is a common and secure way to make payments. Here's a step-by-step guide to help you send a cheque by mail:

Before You Send

1. Make sure the cheque is payable: Ensure the cheque is made payable to the correct person or organization.
2. Include a memo: Write a memo or description of the payment on the cheque, such as "Payment for [service/product]" or "Invoice # [number]".
3. Use a secure envelope: Use a sturdy, tamper-evident envelope to prevent the cheque from being tampered with during transit.

Preparing the Cheque

1. Write the cheque: Fill out the cheque with the following information:
   • Date: Write the current date in the top right corner.
   • Payee: Write the name of the person or organization receiving the payment.
   • Amount: Write the amount of the payment in both numbers and words (e.g., $100.00 or One Hundred Dollars).
   • Memo: Write a brief description of the payment.
2. Sign the cheque: Sign your name across the front of the cheque, as you would with any other cheque.

Sending the Cheque

1. Address the envelope: Write the recipient's address on the envelope, making sure to include their name, street address, city, state, and zip code.
2. Affix postage: Attach the correct postage to the envelope. The cost of postage may vary depending on the weight and size of the envelope.
3. Mail the cheque: Deposit the envelope in a mailbox or take it to a post office.

Tracking and Confirming

1. Use a tracking number: Consider using a tracking number or a certified mail service to ensure the cheque is delivered to the correct recipient.
2. Confirm receipt: Ask the recipient to confirm receipt of the cheque and payment.

Tips and Reminders

• Always keep a record of the cheque, including the date sent, amount, and recipient's name.
• Consider using a secure online payment method, such as online banking or a payment processor, for faster and more secure transactions.
• Be cautious when sending large or sensitive payments, as they may require additional security measures.

By following these steps, you can ensure a secure and efficient way to send a cheque by mail.