How to send a cheque in the mail

Sending a cheque in the mail is a relatively straightforward process. Here's a step-by-step guide to help you do it safely and efficiently:

Before You Send

1. Make sure the cheque is payable: Ensure the cheque is made payable to the correct person or entity. Double-check the name and spelling to avoid any errors.
2. Include a cover letter or note: Attach a brief note or cover letter explaining the purpose of the cheque and any relevant details, such as the invoice number or payment reference.
3. Use a secure envelope: Use a sturdy, tamper-evident envelope to prevent the cheque from being tampered with during transit.

Preparing the Cheque

1. Write the cheque correctly: Fill out the cheque with the following information:
   • Date: Write the current date in the top right corner.
   • Payee: Write the name of the person or entity receiving the payment in the "Pay to the order of" line.
   • Amount: Write the amount in both numbers and words (e.g., "$100.00" and "One Hundred Dollars").
   • Signature: Sign your name in the bottom right corner.
2. Endorse the cheque (if necessary): If you're sending the cheque to someone else, you may need to endorse it by signing your name on the back of the cheque.

Mailing the Cheque

1. Use a reliable mailing service: Send the cheque via a reliable mailing service, such as the United States Postal Service (USPS) or a private courier like UPS or FedEx.
2. Use a trackable shipping method: Consider using a trackable shipping method, such as USPS Priority Mail or UPS Ground, to ensure the cheque arrives safely and can be tracked.
3. Keep a record: Keep a record of the cheque, including the date sent, the mailing address, and the tracking number (if applicable).

Tips and Reminders

• Use a secure mailbox: If possible, use a secure mailbox or a mailbox with a lock to prevent theft or tampering.
• Don't send cash: Never send cash in the mail, as it's not traceable and can be lost or stolen.
• Be cautious with large cheques: If you're sending a large cheque, consider using a secure courier service or a bank's lockbox service to ensure safe delivery.
• Check with the recipient: Before sending a cheque, confirm with the recipient that they can accept cheques and provide any specific instructions or requirements.

By following these steps and tips, you can send a cheque in the mail safely and efficiently.