How to send a mail merge with excel using gmail

To send a mail merge with Excel using Gmail, you'll need to use a combination of Excel formulas, Gmail's SMTP server, and a scripting language like VBA or Python. Here's a step-by-step guide to help you achieve this:

Method 1: Using VBA and Gmail's SMTP Server

Open your Excel file and enable the Developer tab (if it's not already enabled).
Create a new module by clicking "Visual Basic" in the Developer tab, then "Insert" > "Module".

Paste the following code into the module:

Sub SendMailMerge()
 Dim olApp As Object
 Dim olMail As Object
 Dim olRecipients As Object
 Dim i As Integer
 Dim j As Integer
 Dim row As Integer
 Dim col As Integer
 Dim emailBody As String
 Dim subject As String

 ' Set up Gmail SMTP server
 Const SMTP_SERVER = "smtp.gmail.com"
 Const SMTP_PORT = 587
 Const SMTP_USERNAME = "[email protected]"
 Const SMTP_PASSWORD = "your_password"

 ' Set up Excel data range
 Dim dataRange As Range
 Set dataRange = Range("A1:E10") ' adjust to your data range

 ' Create a new Outlook application
 Set olApp = CreateObject("Outlook.Application")

 ' Create a new email
 Set olMail = olApp.CreateItem(0)

 ' Set email subject and body
 subject = "Mail Merge Test"
 emailBody = "Hello " & dataRange.Cells(1, 2).Value & ","

 ' Loop through each row in the data range
 For row = 1 To dataRange.Rows.Count
     ' Loop through each column in the data range
     For col = 1 To dataRange.Columns.Count
         ' Add the data to the email body
         emailBody = emailBody & dataRange.Cells(row, col).Value & " "
     Next col
     ' Add a newline character to the email body
     emailBody = emailBody & vbCrLf
 Next row

 ' Set the email recipients
 Set olRecipients = olMail.Recipients
 For i = 1 To dataRange.Rows.Count
     olRecipients.Add dataRange.Cells(i, 1).Value
 Next i

 ' Set the email body and subject
 olMail.Body = emailBody
 olMail.Subject = subject

 ' Send the email
 olMail.Send

 ' Clean up
 Set olRecipients = Nothing
 Set olMail = Nothing
 Set olApp = Nothing
End Sub

Replace the placeholders ([email protected] and your_password) with your actual Gmail credentials.
Adjust the data range (Range("A1:E10")) to match your Excel data.
Run the macro by clicking "Run" > "SendMailMerge" in the Visual Basic Editor.

Method 2: Using Python and Gmail's SMTP Server

Install the smtplib and email libraries using pip: pip install smtplib email

Create a new Python script and add the following code:


import smtplib
from email.mime.text import MIMEText
import csv

Set up Gmail SMTP server

SMTP_SERVER = "smtp.gmail.com" SMTP_PORT = 587 SMTP_USERNAME = "[email protected]" SMTP_PASSWORD = "your_password"

Set up Excel data range

data_range = "A1:E10" # adjust to your data range

Create a new email

msg = MIMEText("") msg["Subject"] = "Mail Merge Test" msg["From"] = SMTP_USERNAME msg["To"] = ""

Loop through each row in the data range

with open(data_range, 'r') as csvfile: reader = csv.reader(csvfile) for row in reader:

Loop through each column in the data range

    for col in row:
        # Add the data to the email body
        msg.body += col + " "
    # Add a newline character to the email body
    msg.body += "\n"

Set up the SMTP server

server = smtplib.SMTP(SMTP_SERVER, SMTP_PORT) server.starttls() server.login(SMTP_USERNAME, SMTP_PASSWORD)

Send the email

server.sendmail(SMTP_USERNAME, msg["To"], msg.as_string())

Clean up

server.quit()


3. Replace the placeholders (`[email protected]` and `your_password`) with your actual Gmail credentials.
4. Adjust the data range (`data_range = "A1:E10"`) to match your Excel data.
5. Run the script using Python.

**Important Notes:**

* Make sure to enable "Less secure app access" in your Gmail account settings to allow the script to send emails.
* Be cautious when sharing your Gmail credentials, as this method uses your actual email account to send the emails.
* You may need to adjust the script to handle errors and exceptions, especially if your Excel data range is large or contains errors.

I hope this helps you send a mail merge with Excel using Gmail!

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