How to send a mail of leave disappoval

Here's a sample template for a leave application rejection email:

Subject: Re: Leave Application - [Employee Name]

Dear [Employee Name],

I hope this email finds you well. I am writing to inform you that your leave application for [dates of leave] has been rejected.

After careful consideration, we regret to inform you that your request for leave has been denied due to [briefly mention the reason for rejection, e.g. "unavoidable business commitments" or "critical project deadlines"].

We understand that this may cause inconvenience to you, and we apologize for any disappointment this may cause. However, we hope you can understand the necessity of this decision.

If you would like to reapply for leave or discuss alternative arrangements, please let us know and we will be happy to consider your request.

Thank you for your understanding and cooperation.

Best regards,

[Your Name] [Your Title] [Company Name]

Additional Tips:

  1. Be clear and concise in your email.
  2. Provide a valid reason for rejecting the leave application.
  3. Offer alternative solutions or options, if possible.
  4. Keep the tone professional and polite.
  5. Include your contact information, in case the employee wants to discuss further.

Example Email:

Subject: Re: Leave Application - John Doe

Dear John,

I hope this email finds you well. I am writing to inform you that your leave application for March 15-22 has been rejected.

After careful consideration, we regret to inform you that your request for leave has been denied due to unavoidable business commitments. We have a critical project deadline approaching, and your absence would impact our team's ability to meet the deadline.

If you would like to reapply for leave or discuss alternative arrangements, please let us know and we will be happy to consider your request.

Thank you for your understanding and cooperation.

Best regards,

Jane Smith HR Manager ABC Corporation