How to send an attachment through mail merge

Sending an attachment through mail merge in Microsoft Word can be a bit tricky, but it's doable with the right steps. Here's a step-by-step guide to help you achieve this:

Method 1: Using Word's built-in feature

1. Create a new document in Microsoft Word and set up your mail merge as usual.
2. Insert a new section break (Insert > Section Break) to create a new section for the attachment.
3. In the new section, insert a new paragraph and type @attachment (without quotes).
4. Right-click on the paragraph and select "Insert Merge Field" from the context menu.
5. In the "Insert Merge Field" dialog box, select "Attachment" from the list of fields.
6. Click "OK" to insert the merge field.
7. In the "Merge" dialog box, select the attachment you want to send (e.g., a PDF file).
8. Click "OK" to merge the document.

Method 2: Using a third-party add-in

1. Install a third-party add-in like "Mail Merge Attachments" or "Word Mail Merge Attachments" from the Microsoft Store or a reputable source.
2. Follow the add-in's instructions to set up the attachment feature.
3. In your mail merge document, insert a new paragraph and type @attachment (without quotes).
4. Right-click on the paragraph and select the add-in's "Insert Attachment" option.
5. Select the attachment you want to send (e.g., a PDF file).
6. Click "OK" to merge the document.

Tips and limitations

• Make sure the attachment is in a format that can be sent via email (e.g., PDF, DOCX, XLSX).
• The attachment size may affect the email's deliverability and the recipient's ability to open it.
• Some email clients may not support attachments sent through mail merge.
• If you're sending a large number of attachments, consider using a cloud-based storage service like Dropbox or Google Drive to store and share the files.