How to send certified mail with pitney bowes machine

Sending certified mail with a Pitney Bowes machine is a straightforward process. Here's a step-by-step guide to help you do so:

Pre-requisites:

1. Make sure you have a Pitney Bowes machine that is capable of printing certified mail labels.
2. Ensure you have a valid USPS (United States Postal Service) account and a sufficient balance to cover the cost of the certified mail service.
3. Have the recipient's address and any additional information required for the certified mail service (e.g., signature upon request).

Step-by-Step Instructions:

1. Prepare the mailpiece: Place the mailpiece (envelope or package) on the Pitney Bowes machine's scale or platform.
2. Enter the recipient's address: Use the Pitney Bowes machine's keyboard or touchscreen to enter the recipient's address. Make sure to enter the address exactly as it appears on the USPS website or in the USPS address database.
3. Select the certified mail service: Choose the certified mail service you want to use (e.g., Certified Mail, Certified Mail with Return Receipt Requested, etc.).
4. Enter the additional information (if required): If you're using a service that requires additional information (e.g., signature upon request), enter the required details using the Pitney Bowes machine's keyboard or touchscreen.
5. Print the label: The Pitney Bowes machine will print a certified mail label with the recipient's address, your return address, and the certified mail service information.
6. Affix the label: Remove the printed label from the machine and affix it to the mailpiece.
7. Insert the postage: The Pitney Bowes machine will calculate the postage and prompt you to insert the required amount. Make sure to insert the correct postage amount to avoid any delays or additional fees.
8. Send the mailpiece: Once the postage is applied, you can send the certified mailpiece to the USPS for processing.

Tips and Reminders:

• Make sure to follow the USPS guidelines for certified mail services and ensure you have the necessary documentation (e.g., proof of mailing, receipt of delivery).
• Keep a record of the certified mail tracking number, as it will be used to track the mailpiece's delivery status.
• If you're using a Pitney Bowes machine with a scale, ensure it is calibrated regularly to ensure accurate postage calculations.
• If you encounter any issues during the certified mail process, contact Pitney Bowes customer support or the USPS for assistance.

By following these steps, you can efficiently send certified mail using your Pitney Bowes machine.