How to send erratum in email
An erratum is a formal notice of an error or correction to a previously published work, such as a book, article, or research paper. When sending an erratum via email, it's essential to follow a standard format to ensure that the correction is properly acknowledged and implemented. Here's a step-by-step guide on how to send an erratum in an email:
Subject Line:
- Use a clear and concise subject line that indicates the purpose of the email, such as "Erratum: [Title of the work] - Correction to [specific error]".
Body of the Email:
- Introduction: Start by introducing yourself and stating the purpose of the email. For example: "Dear [Editor's Name], I am writing to bring to your attention an error in my recent publication, [Title of the work], which was published in [Journal/Book Name] on [Date of Publication]."
- Description of the Error: Clearly describe the error or correction you are reporting. Be specific about the location of the error (e.g., page number, line number, or figure number) and provide a brief explanation of the correction.
- Corrected Text: Provide the corrected text or a brief description of the correction. If the correction is lengthy, you may want to attach a document or provide a link to the corrected text.
- Request for Correction: Request that the editor or publisher take action to correct the error and notify readers of the correction. You can also suggest a specific method for disseminating the correction, such as publishing a corrigendum or updating the online version of the work.
Example Email:
Subject: Erratum: "Title of the work" - Correction to Figure 2
Dear Editor,
I am writing to bring to your attention an error in my recent publication, "Title of the work", which was published in Journal of Science on January 1, 2022. Specifically, Figure 2 contains an incorrect label, which has been pointed out by several readers.
The correct label should read "X-axis" instead of "Y-axis". I have attached a corrected version of Figure 2 for your reference.
I kindly request that you take action to correct this error and notify readers of the correction. A corrigendum or an update to the online version of the work would be appreciated.
Thank you for your attention to this matter.
Best regards,
[Your Name]
Attachments:
- If you are attaching a corrected document or figure, make sure to include a brief description of the attachment in the email body.
- Keep the attachment size reasonable, as some email providers may have limits on attachment size.
Follow-up:
- After sending the email, follow up with the editor or publisher to ensure that the correction is implemented and acknowledged.
- Keep a record of your correspondence, including the date and time of the email, the recipient's response, and any subsequent actions taken.
By following these guidelines, you can effectively send an erratum via email and ensure that the correction is properly acknowledged and implemented.