How to send follow up mail automatically in microsoft outlook

Microsoft Outlook provides several ways to send follow-up emails automatically. Here are a few methods:

Method 1: Using the "Follow Up" feature

1. Compose a new email or reply to an existing one.
2. Click on the "Follow Up" button in the "Tags" group of the ribbon.
3. Select "Remind me" and choose a date and time for the reminder.
4. Click "OK".
5. Outlook will send a reminder to yourself with a copy of the original email.

Method 2: Using a Rule

1. Go to "File" > "Manage Rules & Alerts" > "New Rule".
2. Select "Start from a blank rule" and choose "Check messages when they arrive".
3. Click "Next" and then "Specified words in the subject".
4. Enter the keywords or phrases you want to trigger the follow-up email.
5. Click "Next" and then "Specified people" to select the recipients.
6. Click "Next" and then "Play" to specify the action.
7. Choose "Forward it to people or distribution list" and enter the email address of the person you want to send the follow-up email to.
8. Click "OK" to save the rule.

Method 3: Using a Macro

1. Open the Visual Basic Editor by pressing "Alt + F11" or by navigating to "Developer" > "Visual Basic" in the ribbon.
2. In the Visual Basic Editor, insert a new module by clicking "Insert" > "Module".
3. Paste the following code:

   Sub SendFollowUpEmail()
    Dim olApp As New Outlook.Application
    Dim olMail As MailItem
    Set olMail = olApp.CreateItem(0)
    With olMail
       .Subject = "Follow-up: " & "Your Subject"
       .Body = "This is a follow-up email to your original email."
       .To = "[email protected]"
       .Send
    End With
    Set olMail = Nothing
    Set olApp = Nothing
   End Sub

4. Replace "Your Subject" with the subject of the original email, and "[email protected]" with the email address of the person you want to send the follow-up email to.
5. Save the module by clicking "File" > "Save" (or press "Ctrl + S").
6. To run the macro, go to "Developer" > "Macros" and select the "SendFollowUpEmail" macro.

Method 4: Using a third-party add-in

There are several third-party add-ins available that can help you send follow-up emails automatically, such as FollowUp.cc, FollowUpMail, or Boomerang. These add-ins often provide more advanced features and customization options.

Remember to always test your follow-up emails before sending them to ensure they are sent correctly and don't cause any issues.