How to send mail to hr for not joining company
Here's a sample email template you can use as a guide:
Subject: Declining Job Offer and Request for Withdrawal of Application
Dear [HR Representative's Name],
I hope this email finds you well. I am writing to inform you that, after careful consideration, I have decided not to join [Company Name] as [Job Title]. I appreciate the opportunity that was extended to me, and I am grateful for the time and effort invested in the hiring process.
However, due to [briefly mention your reason for not joining, e.g., personal reasons, change in priorities, etc.], I have decided that it is not the right time for me to join the company. I apologize for any inconvenience this may cause and appreciate your understanding in this matter.
Could you please let me know the next steps to formally withdraw my application and any necessary paperwork that needs to be completed? I would appreciate it if you could also confirm receipt of this email and acknowledge my decision.
Thank you again for the opportunity, and I wish the company all the best in finding a suitable candidate for the position.
Best regards,
[Your Name]
Additional Tips:
- Be professional and polite in your email.
- Keep the email concise and to the point.
- Provide a brief reason for not joining, but avoid negative comments about the company or the role.
- Proofread your email for grammar and spelling errors before sending it.
- Make sure to include your full name and contact information in the email.
- If you have already received any company documents or materials, you may want to return them or confirm with HR how to proceed.
- Be prepared for a response from HR, and respond promptly to any follow-up questions or requests.
Remember to customize the email to fit your specific situation and circumstances. Good luck!