How to send mails to a recordlabel

The age-old quest to get your music noticed by a record label! Sending a mail to a record label can be a daunting task, but with a well-crafted approach, you can increase your chances of getting noticed. Here's a step-by-step guide to help you send a mail to a record label:

Before you start:

  1. Research: Find the record label you're interested in and make sure they're open to submissions. Check their website, social media, or contact form for submission guidelines.
  2. Prepare your materials: Make sure you have a professional-looking demo package, including:
    • A high-quality demo CD or digital audio file (MP3 or WAV).
    • A press kit (biography, photos, and any relevant press coverage).
    • A cover letter or email introducing yourself and your music.

The mail:

  1. Use a professional email address: Create a dedicated email address for your music submissions, and use it to send your mail.
  2. Subject line: Keep it concise and attention-grabbing. Use keywords like "Submission: [Your Band Name]" or "New Music: [Your Genre]".
  3. Introduction: Start with a brief introduction, including:
    • Your band name and genre.
    • A brief description of your music and style.
    • Any notable achievements or press coverage.
  4. Music submission: Attach your demo CD or digital audio file to the email. Make sure it's easily accessible and not too large (less than 10MB).
  5. Press kit: Attach your press kit, including your biography, photos, and any relevant press coverage.
  6. Closing: End with a polite closing, expressing your enthusiasm for the label and your music.

Example email:

Subject: Submission: [Your Band Name] - Indie Rock

Dear [Label Representative],

I'm [Your Name], the lead singer and songwriter of [Your Band Name], an indie rock band from [Your City]. We're excited to submit our music to [Label Name] for consideration.

Our music is a blend of [influences] with a unique sound that sets us apart from other indie rock bands. We've gained a loyal following in [Your City] and have been featured in [Notable Press Coverage].

We've attached our demo CD, which includes our latest single, [Song Title]. We believe our music would be a great fit for [Label Name] and would love the opportunity to discuss further.

Thank you for considering our submission. We look forward to the opportunity to work with you.

Best regards,

[Your Name]

Tips and best practices:

  1. Keep it concise: Keep your email brief and to the point. Avoid lengthy paragraphs or unnecessary information.
  2. Use a professional tone: Avoid using slang, jargon, or overly casual language.
  3. Proofread: Double-check your email for spelling, grammar, and formatting errors.
  4. Follow submission guidelines: Make sure you follow the label's submission guidelines, including any specific requirements for demo submissions or press kits.
  5. Be patient: It may take weeks or even months to receive a response. Don't be discouraged if you don't hear back immediately.

Remember, sending a mail to a record label is just the first step. Make sure you're prepared to follow up and promote your music through other channels, such as social media and live performances. Good luck!