How to send mass mail from outlook
Sending mass emails from Outlook can be a bit tricky, but I'll guide you through the process. Here are the steps:
Method 1: Using the "To" field
- Open Outlook and create a new email message.
- In the "To" field, enter the email addresses of the recipients, separated by semicolons (;). For example:
[email protected]; [email protected]; [email protected]
- Add the subject and body of the email as you normally would.
- Click the "Send" button to send the email to all recipients.
Method 2: Using the "BCC" field
- Open Outlook and create a new email message.
- In the "BCC" field, enter the email addresses of the recipients, separated by semicolons (;). For example:
[email protected]; [email protected]; [email protected]
- Add the subject and body of the email as you normally would.
- Click the "Send" button to send the email to all recipients.
Method 3: Using the "Outlook Contacts" feature
- Open Outlook and go to the "Contacts" folder.
- Select the contacts you want to send the email to by checking the boxes next to their names.
- Right-click on the selected contacts and choose "Send Email" from the context menu.
- A new email message will be created with the selected contacts in the "To" field.
- Add the subject and body of the email as you normally would.
- Click the "Send" button to send the email to all recipients.
Method 4: Using a third-party add-in
There are several third-party add-ins available that can help you send mass emails from Outlook, such as:
- Mail Merge (free)
- SendBlaster (paid)
- Email Merge (paid)
These add-ins can help you create and send mass emails with ease, and often offer additional features such as email templates, tracking, and reporting.
Tips and considerations
- When sending mass emails, be mindful of your email provider's limits and guidelines. Some providers may have restrictions on the number of emails you can send per day or week.
- Make sure to proofread your email carefully before sending it to multiple recipients.
- Consider using a template or a canned response to save time and ensure consistency in your emails.
- Be respectful of your recipients' time and attention. Avoid sending too many emails or using spammy language.