How to send quotation mail format

Here is a general format for sending a quotation email:

Subject: Quotation for [Project/Service Name]

To: [Client's Email]

From: [Your Name] [Your Company Name] [Your Email]

Date: [Current Date]

Dear [Client's Name],

I hope this email finds you well. I am writing to provide a quotation for [Project/Service Name] as discussed on [Date of Discussion/Meeting]. Our team has carefully reviewed your requirements and prepared a detailed proposal for your consideration.

Quotation Details:

• Project/Service Name: [Insert project/service name]
• Scope of Work: [Briefly describe the scope of work]
• Duration: [Insert duration of the project]
• Deliverables: [List the deliverables expected]
• Price: [Insert total price or a breakdown of the costs]

Breakdown of Costs:

• [Insert itemized list of costs, including labor, materials, and any other relevant expenses]

Payment Terms:

• Payment Method: [Insert payment method, e.g., bank transfer, check, etc.]
• Payment Schedule: [Insert payment schedule, e.g., 50% deposit, 25% upon completion of milestones, etc.]
• Late Payment Fee: [Insert late payment fee, if applicable]

Acceptance Criteria:

• Acceptance Criteria: [Insert any specific acceptance criteria, e.g., testing, review, etc.]

Timeline:

• Start Date: [Insert start date of the project]
• End Date: [Insert end date of the project]
• Milestones: [Insert key milestones and deadlines]

Warranty and Support:

• Warranty Period: [Insert warranty period, if applicable]
• Support: [Insert any support services offered, e.g., maintenance, updates, etc.]

Acceptance:

• To accept this quotation, please reply to this email by [Insert deadline for acceptance].

Rejection:

• If you reject this quotation, please notify us in writing by [Insert deadline for rejection].

Conclusion:

We believe that our team is well-suited to deliver high-quality results for your [Project/Service Name]. We look forward to the opportunity to work with you and provide excellent service.

Please do not hesitate to contact us if you have any questions or require further clarification.

Thank you for considering our quotation.

Best regards,

[Your Name] [Your Company Name] [Your Email] [Your Phone Number]

Attachments:

• [Insert any relevant attachments, e.g., proposal document, contract, etc.]

Remember to customize the format to fit your specific needs and the client's requirements. Also, make sure to proofread your email for grammar, spelling, and formatting errors before sending it.