How to send quotation on mail

Sending a quotation via email or mail is a common practice in business, especially when responding to a request for proposal (RFP) or inquiry from a potential client. Here's a step-by-step guide on how to send a quotation on mail:

Email Quotation:

1. Create a professional email template: Use a standard email format with a clear subject line, such as "Quotation for [Project/Service Name]".
2. Include essential details: Provide the following information:
   • Your company's name and contact information
   • The project/service name and description
   • The scope of work and deliverables
   • The quotation amount and payment terms
   • Any relevant attachments, such as a proposal document or a contract
3. Use a clear and concise format: Organize your email in a logical and easy-to-read format, using headings, bullet points, and short paragraphs.
4. Proofread and edit: Review your email for grammar, spelling, and punctuation errors before sending it.
5. Send the email: Address the email to the relevant contact person and send it to their email address.

Mail Quotation:

1. Create a formal letter: Use a standard business letter format with your company's letterhead and a formal greeting.
2. Include essential details: Provide the same information as in the email quotation, but in a written format.
3. Use a clear and concise format: Organize your letter in a logical and easy-to-read format, using headings, bullet points, and short paragraphs.
4. Include any relevant attachments: Attach any supporting documents, such as a proposal document or a contract, to the letter.
5. Sign and date the letter: Sign the letter with your name and title, and include the date.
6. Mail the letter: Send the letter to the relevant contact person's mailing address.

Additional Tips:

• Make sure to include a clear call-to-action, such as "Please respond by [date]" or "We look forward to the opportunity to discuss this proposal further."
• Use a professional tone and language throughout the quotation.
• Keep the quotation concise and focused on the essential details.
• Consider including a summary or executive summary at the beginning of the quotation to provide an overview of the proposal.
• Use a standard font and formatting throughout the quotation.

By following these steps and tips, you can create a professional and effective quotation that will help you stand out from the competition and increase your chances of winning the project or contract.