How to send referral mail to hr

Here's a step-by-step guide on how to send a referral mail to HR:

Before sending the referral mail:

  1. Make sure you have a good relationship with the candidate: The candidate should be someone you know personally or professionally, and you have a good understanding of their skills and qualifications.
  2. Verify the candidate's interest: Ensure that the candidate is interested in the job and is willing to be referred.
  3. Check the company's referral policy: Familiarize yourself with the company's referral policy, including any specific requirements or procedures for submitting referrals.

The referral mail:

  1. Subject line: Use a clear and concise subject line, such as "Referral for [Job Title] Position".
  2. Introduction: Start by introducing yourself and your relationship with the candidate.
  3. Candidate information: Provide the following information about the candidate:
    • Name
    • Contact information (email and phone number)
    • Brief summary of their skills and qualifications
    • Why you think they would be a good fit for the company
  4. Job details: Include the following information about the job:
    • Job title
    • Job description
    • Why you think the candidate would be interested in the job
  5. Your endorsement: Express your confidence in the candidate's abilities and why you think they would be a good fit for the company.
  6. Closing: End the email by thanking the HR representative for considering the referral and expressing your enthusiasm for the candidate's potential fit.

Example referral mail:

Subject: Referral for Marketing Manager Position

Dear [HR Representative],

I hope this email finds you well. I wanted to refer a talented individual, [Candidate Name], for the Marketing Manager position at [Company Name]. I've had the pleasure of working with [Candidate Name] on several projects, and I'm confident that they would be an excellent fit for our team.

[Candidate Name] has [X] years of experience in marketing, with a strong background in [specific skills or areas of expertise]. They are highly motivated, organized, and possess excellent communication skills. I've seen them deliver high-quality results in their previous roles, and I believe they would be a valuable addition to our marketing team.

The Marketing Manager position at [Company Name] aligns perfectly with [Candidate Name]'s skills and interests. They are looking for a new challenge and are excited about the opportunity to join a dynamic team like ours.

I highly recommend [Candidate Name] for this position. They would be a great asset to our company, and I'm confident that they would make a positive impact.

Thank you for considering this referral. I would be happy to provide any additional information or answer any questions you may have.

Best regards,

[Your Name]

After sending the referral mail:

  1. Follow up: If you don't receive a response within a week or two, consider sending a follow-up email to inquire about the status of the referral.
  2. Be prepared for an interview: If the HR representative is interested in the candidate, be prepared to provide additional information or answer questions about the candidate's qualifications and fit for the company.

Remember to always follow your company's referral policy and procedures when submitting a referral. Good luck!