How to separate mailboxes outlook

Separating mailboxes in Outlook can be done in a few ways, depending on your specific needs and setup. Here are a few methods:

Method 1: Create a new profile

1. Open Outlook and go to File > Account Settings > Manage Profiles.
2. Click "Show Profiles" and then click "Add" to create a new profile.
3. Enter a name for the new profile and click "OK".
4. Set up the new profile with the mailbox you want to separate (e.g., a work or personal account).
5. You can now switch between the two profiles by going to File > Account Settings > Manage Profiles and selecting the desired profile.

Method 2: Create a new account

1. Open Outlook and go to File > Add Account.
2. Enter the email address and password for the mailbox you want to separate.
3. Click "Next" and follow the prompts to set up the new account.
4. You can now manage the new account separately from your existing account.

Method 3: Use a separate PST file

1. Open Outlook and go to File > Open & Export > Export to a file.
2. Select "Outlook Data File (.pst)" as the file type and choose a location to save the file.
3. Select the mailbox you want to separate and click "Export".
4. You can now open the PST file in a new instance of Outlook or use a third-party tool to manage the mailbox separately.

Method 4: Use a third-party add-in

There are several third-party add-ins available that can help you separate mailboxes in Outlook, such as:

• Mailbox Manager: This add-in allows you to manage multiple mailboxes from a single Outlook window.
• Multiple Accounts Manager: This add-in allows you to manage multiple Outlook accounts from a single window.
• Outlook Mailbox Manager: This add-in allows you to manage multiple mailboxes and set up rules and filters for each mailbox.

Tips and considerations

• When separating mailboxes, you may need to set up separate rules and filters for each mailbox to ensure that emails are routed correctly.
• You may also need to set up separate calendars and contacts for each mailbox.
• If you have a large number of emails or attachments, you may want to consider using a separate PST file or cloud storage service to store the mailbox data.
• Separating mailboxes can also help with organization and productivity, as you can focus on a specific mailbox or set of mailboxes at a time.