How to set up a mailing list in outlook

Setting up a mailing list in Outlook involves creating a distribution list, which is a group of email addresses that can be sent to simultaneously. Here's a step-by-step guide to set up a mailing list in Outlook:

Method 1: Create a Distribution List

  1. Open Outlook and go to the "Contacts" folder.
  2. Click on the "New Contact" button in the "Home" tab.
  3. Enter a name for your distribution list in the "First Name" and "Last Name" fields.
  4. Click on the "Add Members" button.
  5. Enter the email addresses of the people you want to add to the list, one per line. You can also search for contacts in your Outlook address book by typing their names or email addresses.
  6. Click "OK" to add the members to the list.
  7. Click "Save & Close" to save the distribution list.

Method 2: Create a Contact Group

  1. Open Outlook and go to the "Contacts" folder.
  2. Click on the "New Contact Group" button in the "Home" tab.
  3. Enter a name for your contact group in the "Group Name" field.
  4. Click on the "Add Members" button.
  5. Enter the email addresses of the people you want to add to the list, one per line. You can also search for contacts in your Outlook address book by typing their names or email addresses.
  6. Click "OK" to add the members to the group.
  7. Click "Save & Close" to save the contact group.

Sending an Email to a Mailing List

  1. Open a new email message in Outlook.
  2. In the "To" field, start typing the name of your distribution list or contact group.
  3. As you type, Outlook will suggest matching names. Select the correct name from the dropdown list.
  4. Enter a subject line and compose your email message.
  5. Click "Send" to send the email to all members of the mailing list.

Tips and Variations