How to set up out of office in mail

To set up an out-of-office (OOF) message in Microsoft Outlook, follow these steps:

Method 1: Set up an OOF message for a specific period

1. Open Outlook and go to the "File" menu.
2. Click on "Automatic Replies" (in Outlook 2010 and 2013) or "Out of Office" (in Outlook 2016 and later).
3. Check the box next to "Send automatic replies to all recipients" or "Only send automatic replies to people in my organization".
4. Set the start and end dates for the OOF message.
5. Enter a subject and message for the OOF message.
6. Click "OK" to save the changes.

Method 2: Set up an OOF message for a recurring period (e.g., every Friday)

1. Open Outlook and go to the "File" menu.
2. Click on "Automatic Replies" (in Outlook 2010 and 2013) or "Out of Office" (in Outlook 2016 and later).
3. Check the box next to "Send automatic replies to all recipients" or "Only send automatic replies to people in my organization".
4. Set the recurrence pattern (e.g., every Friday).
5. Enter a subject and message for the OOF message.
6. Click "OK" to save the changes.

Tips and Variations

• You can also set up an OOF message for a specific event, such as a meeting or a vacation.
• To set up an OOF message for a specific contact or group, go to the "Rules" menu and create a new rule.
• To set up an OOF message for a specific folder, go to the "Folder" menu and create a new folder rule.
• You can also use the "Out of Office" feature in Outlook Web App (OWA) to set up an OOF message.
• If you're using Exchange Server, you can also set up an OOF message using the Exchange Management Console.

Example OOF Message

Here's an example of an OOF message:

"Hello,

I am currently out of the office and will respond to your email upon my return. If you have an urgent matter, please contact [Name] at [Email] or [Phone number].

Thank you for your understanding.

Best regards, [Your Name]"

Remember to customize the message to fit your needs and preferences!