How to set up outlook mailing list
Setting up an Outlook mailing list involves creating a distribution list, which is a collection of email addresses that can be sent to simultaneously. Here's a step-by-step guide to set up an Outlook mailing list:
Method 1: Create a Distribution List
- Open Outlook and go to the "Home" tab.
- Click on the "New Contact" button in the "New" group.
- In the "Create a New Contact" window, enter a name for your distribution list in the "First Name" and "Last Name" fields.
- In the "Email" field, enter the email address you want to use for the distribution list. This will be the address that recipients will use to send emails to the list.
- Click "OK" to create the contact.
- Right-click on the new contact and select "Add to Distribution List" from the context menu.
- In the "Distribution List" window, enter the names and email addresses of the people you want to add to the list.
- Click "OK" to add the members to the list.
Method 2: Create a Contact Group
- Open Outlook and go to the "Home" tab.
- Click on the "New Contact Group" button in the "New" group.
- In the "Create a New Contact Group" window, enter a name for your contact group.
- Click "Add Members" to add the names and email addresses of the people you want to add to the group.
- You can add members by typing their names and email addresses, or by selecting them from your Outlook contacts.
- Click "OK" to add the members to the group.
- Click "Save & Close" to save the contact group.
Sending Emails to a Mailing List
- Open a new email message in Outlook.
- In the "To" field, enter the email address of your distribution list or contact group.
- Type a subject line and compose your email message.
- Click "Send" to send the email to the mailing list.
Tips and Variations
- You can also create a mailing list by importing a CSV file containing the email addresses of your list members.
- You can set up a mailing list to be managed by a specific person or group, by assigning them as the "Manager" of the list.
- You can also set up a mailing list to be archived, which means that all emails sent to the list will be saved in a specific folder.
- You can use Outlook's built-in features, such as "Reply All" and "Forward", to manage emails sent to a mailing list.