How to set up signature in outlook mail

Setting up a signature in Outlook mail is a straightforward process. Here's a step-by-step guide:

Method 1: Using the Outlook Web App

1. Log in to your Outlook account using the web app.
2. Click on the gear icon () in the top right corner and select "View all Outlook settings."
3. Scroll down to the "Mail" section and click on "Compose and reply."
4. Under "Signature," click on "Add new signature" or "Edit signature" if you already have one.
5. Enter your signature text in the box provided. You can format the text using the tools available in the editor.
6. Click "Save" to save your changes.

Method 2: Using the Outlook Desktop App

1. Open the Outlook desktop app on your computer.
2. Click on the "File" menu and select "Options."
3. Click on "Mail" in the left-hand menu.
4. Scroll down to the "Compose and reply" section and click on "Signatures."
5. Click on "New" to create a new signature or "Edit" to edit an existing one.
6. Enter your signature text in the box provided. You can format the text using the tools available in the editor.
7. Click "OK" to save your changes.

Tips and Variations

• You can add multiple signatures in Outlook, which can be useful if you want to have different signatures for different email accounts or situations.
• You can also add images, links, and other formatting elements to your signature.
• To insert a signature automatically when you compose a new email, go to the "Mail" section in the Outlook settings and toggle the switch next to "Add signature to new messages" to the "On" position.
• If you're using Outlook on a mobile device, you can set up a signature by going to the "Settings" app, selecting "Mail," and then tapping on "Signature."