How to share mail folder in outlook
To share a mail folder in Outlook, you can use the "Folder Sharing" feature. Here's how:
Method 1: Share a folder with a specific user
- Open Outlook and navigate to the folder you want to share.
- Right-click on the folder and select "Properties" (or press Ctrl+Shift+F).
- In the "Folder Properties" window, click on the "Permissions" tab.
- Click on the "Add" button to add the user you want to share the folder with.
- Enter the user's name or email address and click "OK".
- In the "Permission Level" dropdown menu, select the level of access you want to grant (e.g., "Editor", "Contributor", or "Reader").
- Click "OK" to save the changes.
Method 2: Share a folder with a group
- Open Outlook and navigate to the folder you want to share.
- Right-click on the folder and select "Properties" (or press Ctrl+Shift+F).
- In the "Folder Properties" window, click on the "Permissions" tab.
- Click on the "Add" button to add the group you want to share the folder with.
- Enter the group name or email address and click "OK".
- In the "Permission Level" dropdown menu, select the level of access you want to grant (e.g., "Editor", "Contributor", or "Reader").
- Click "OK" to save the changes.
Method 3: Share a folder using the "Share" button
- Open Outlook and navigate to the folder you want to share.
- Click on the "Share" button in the ribbon (or press Ctrl+Shift+S).
- In the "Share Folder" window, select the user or group you want to share the folder with.
- Choose the permission level you want to grant (e.g., "Editor", "Contributor", or "Reader").
- Click "Share" to share the folder.
Note: To share a folder, you need to have the necessary permissions and access rights. Additionally, the recipient must have an Outlook account and be using the same Exchange server or have a compatible email client.