How to share mail folder in outlook

To share a mail folder in Outlook, you can use the "Folder Sharing" feature. Here's how:

Method 1: Share a folder with a specific user

  1. Open Outlook and navigate to the folder you want to share.
  2. Right-click on the folder and select "Properties" (or press Ctrl+Shift+F).
  3. In the "Folder Properties" window, click on the "Permissions" tab.
  4. Click on the "Add" button to add the user you want to share the folder with.
  5. Enter the user's name or email address and click "OK".
  6. In the "Permission Level" dropdown menu, select the level of access you want to grant (e.g., "Editor", "Contributor", or "Reader").
  7. Click "OK" to save the changes.

Method 2: Share a folder with a group

  1. Open Outlook and navigate to the folder you want to share.
  2. Right-click on the folder and select "Properties" (or press Ctrl+Shift+F).
  3. In the "Folder Properties" window, click on the "Permissions" tab.
  4. Click on the "Add" button to add the group you want to share the folder with.
  5. Enter the group name or email address and click "OK".
  6. In the "Permission Level" dropdown menu, select the level of access you want to grant (e.g., "Editor", "Contributor", or "Reader").
  7. Click "OK" to save the changes.

Method 3: Share a folder using the "Share" button

  1. Open Outlook and navigate to the folder you want to share.
  2. Click on the "Share" button in the ribbon (or press Ctrl+Shift+S).
  3. In the "Share Folder" window, select the user or group you want to share the folder with.
  4. Choose the permission level you want to grant (e.g., "Editor", "Contributor", or "Reader").
  5. Click "Share" to share the folder.

Note: To share a folder, you need to have the necessary permissions and access rights. Additionally, the recipient must have an Outlook account and be using the same Exchange server or have a compatible email client.