How to sign outlook mail

To sign an Outlook email, you can use a digital signature or a handwritten signature. Here are the steps for both methods:

Digital Signature:

1. Open Outlook and compose a new email or reply to an existing one.
2. Click on the "Insert" tab in the ribbon.
3. Click on "Signature" in the "Include" group.
4. In the "Signatures and Stationery" window, click on the "New" button.
5. Enter a name for your signature and choose a format (e.g., HTML, Rich Text, or Plain Text).
6. Add your digital signature by clicking on the "Add Signature" button.
7. You can add your name, title, company, and other details to the signature.
8. Click "OK" to save the signature.
9. To insert the digital signature in your email, click on the "Signature" button again and select the signature you just created.

Handwritten Signature:

1. Open Outlook and compose a new email or reply to an existing one.
2. Click on the "Insert" tab in the ribbon.
3. Click on "Picture" in the "Illustrations" group.
4. Select "From File" and choose a scanned image of your handwritten signature.
5. Resize the image to fit the signature block.
6. Click "Insert" to add the signature to the email.
7. You can also add text to the signature block, such as your name and title.

Tips:

• To add a digital signature, you need to have a digital certificate installed on your computer. You can obtain a digital certificate from a trusted certificate authority or create one using a tool like Microsoft's Self-Signed Certificate Wizard.
• To add a handwritten signature, you need to have a scanned image of your signature saved on your computer.
• You can also use third-party add-ins, such as Sertifi or DocuSign, to add digital signatures to your Outlook emails.
• Make sure to test your digital signature before sending it to ensure that it appears correctly in the recipient's email client.