How to sweep outlook mail

Sweeping in Outlook refers to the process of moving multiple emails from a specific sender or with a specific subject line to a designated folder, such as the "Deleted Items" folder or a custom folder. Here are the steps to sweep emails in Outlook:

Method 1: Sweep using the "Sweep" button

1. Open Outlook and go to the "Home" tab in the ribbon.
2. Click on the "Sweep" button in the "Delete" group.
3. In the "Sweep" dialog box, select the sender or subject line you want to sweep.
4. Choose the folder you want to move the emails to (e.g., "Deleted Items", "Junk Email", or a custom folder).
5. Click "OK" to sweep the emails.

Method 2: Sweep using the "Rules" feature

1. Open Outlook and go to the "File" tab in the ribbon.
2. Click on "Manage Rules & Alerts" in the "Info" section.
3. Click on "New Rule" and select "Start from a blank rule".
4. Choose "move messages from someone to a folder" and click "Next".
5. Enter the sender's email address or the subject line you want to sweep.
6. Choose the folder you want to move the emails to (e.g., "Deleted Items", "Junk Email", or a custom folder).
7. Click "Finish" to create the rule.

Tips and Variations

• To sweep emails from a specific sender, enter the sender's email address in the "From" field.
• To sweep emails with a specific subject line, enter the subject line in the "Subject" field.
• To sweep emails from multiple senders, separate the email addresses with a semicolon (;).
• To sweep emails with a specific keyword or phrase, enter the keyword or phrase in the "Subject" field.
• To sweep emails from a specific domain (e.g., @example.com), enter the domain in the "From" field.
• To sweep emails from a specific folder (e.g., Inbox, Sent Items), select the folder from the "From" field.
• To sweep emails with a specific date range, use the "Date" field to specify the range.

By sweeping emails in Outlook, you can quickly and efficiently manage your inbox and keep your email organized.