How to take backup of outlook emails

There are several ways to take a backup of your Outlook emails. Here are a few methods:

Method 1: Using Outlook's built-in backup feature

  1. Open Outlook and go to the "File" menu.
  2. Click on "Options" and then select "Advanced".
  3. Under "Export", click on "Export to a file".
  4. Select "Outlook Data File (.pst)" as the file type.
  5. Choose the folder you want to backup (e.g. "Inbox", "Sent Items", etc.).
  6. Click "Export" to start the backup process.

Method 2: Using Outlook's built-in archive feature

  1. Open Outlook and go to the "File" menu.
  2. Click on "Clean Up Old Items" and then select "Archive".
  3. Choose the folder you want to archive (e.g. "Inbox", "Sent Items", etc.).
  4. Select the date range you want to archive (e.g. "Last 3 months").
  5. Click "Archive" to start the archiving process.

Method 3: Using a third-party backup software

  1. Download and install a third-party backup software, such as:
    • EaseUS Todo Backup
    • Acronis True Image
    • Macrium Reflect
  2. Launch the software and select "Backup" or "Create a backup".
  3. Choose the Outlook data file (.pst) as the source.
  4. Select the backup location (e.g. external hard drive, cloud storage, etc.).
  5. Set the backup schedule (e.g. daily, weekly, etc.).
  6. Click "Backup" to start the backup process.

Method 4: Using a cloud-based backup service

  1. Sign up for a cloud-based backup service, such as:
    • Microsoft OneDrive
    • Google Drive
    • Dropbox
  2. Install the backup software on your computer.
  3. Launch the software and select "Backup" or "Create a backup".
  4. Choose the Outlook data file (.pst) as the source.
  5. Select the cloud storage location (e.g. OneDrive, Google Drive, etc.).
  6. Set the backup schedule (e.g. daily, weekly, etc.).
  7. Click "Backup" to start the backup process.

Tips and considerations