How to take mail backup in outlook 365

Taking a backup of your Outlook 365 mailbox is an essential step to ensure that your important emails, contacts, and calendar events are safe in case something goes wrong. Here are the steps to take a backup of your Outlook 365 mailbox:

Method 1: Using Outlook's built-in backup feature

1. Open Outlook 365 and go to the "File" menu.
2. Click on "Options" and then select "Advanced" from the left-hand menu.
3. Scroll down to the "Export" section and click on "Export to a file".
4. Select the type of data you want to backup (e.g., "Outlook Data File (.pst)" or "Calendar (.ics)".
5. Choose a location to save the backup file and enter a file name.
6. Click "Export" to start the backup process.

Method 2: Using Outlook's built-in archive feature

1. Open Outlook 365 and go to the "File" menu.
2. Click on "Clean Up Old Items" and then select "Archive".
3. Choose the folder you want to archive (e.g., "Inbox", "Sent Items", etc.).
4. Select the date range for which you want to archive items.
5. Choose a location to save the archived items and enter a file name.
6. Click "Archive" to start the archiving process.

Method 3: Using a third-party backup tool

1. Download and install a third-party backup tool, such as CodeTwo Backup for Outlook or Outlook Backup and Restore.
2. Follow the tool's instructions to configure the backup settings and schedule the backup.
3. The tool will automatically backup your Outlook 365 mailbox to a location of your choice.

Additional tips

• It's a good idea to backup your Outlook 365 mailbox regularly, such as weekly or monthly, to ensure that your data is up-to-date.
• Make sure to choose a secure location to store your backup files, such as an external hard drive or a cloud storage service like OneDrive or Google Drive.
• If you're using a third-party backup tool, make sure to read the tool's documentation and understand how to restore your data in case of a disaster.

By following these methods, you can ensure that your Outlook 365 mailbox is backed up regularly and your important data is safe.