How to toggle field codes in mail merge
In Microsoft Word, you can toggle field codes on and off in a mail merge document by following these steps:
Method 1: Using the "Toggle Field Codes" button
- Open your mail merge document in Microsoft Word.
- Go to the "Mailings" tab in the ribbon.
- Click on the "Finish & Merge" button in the "Actions" group.
- Select "Edit Individual Documents" to open the mail merge document in a new window.
- Press
Ctrl + Shift + F9
(Windows) orCommand + Shift + F9
(Mac) to toggle field codes on or off.
Method 2: Using the "Show/Hide" button
- Open your mail merge document in Microsoft Word.
- Go to the "Home" tab in the ribbon.
- Click on the "Show/Hide" button in the "Paragraph" group.
- Click on the "Field Codes" button in the dropdown menu to toggle field codes on or off.
Method 3: Using the keyboard shortcut
- Open your mail merge document in Microsoft Word.
- Press
Alt + F9
to toggle field codes on or off.
When field codes are turned on, you'll see the actual code used to create the merge field, such as MERGEFIELD FirstName
. When field codes are turned off, the merge field will be replaced with the actual value from the data source.
Note: You can also use the "Toggle Field Codes" button or the keyboard shortcut to toggle field codes on or off while you're in the "Mailings" tab in the ribbon.