How to use mail merge wizard in libreoffice writer

The Mail Merge Wizard in LibreOffice Writer is a powerful tool that allows you to create personalized documents by combining a main document with a data source, such as a spreadsheet or a database. Here's a step-by-step guide on how to use the Mail Merge Wizard in LibreOffice Writer:

Step 1: Create a new document

Open LibreOffice Writer and create a new document. You can choose a template or start from a blank document.

Step 2: Go to the Mail Merge Wizard

Click on "Tools" in the top menu bar and select "Mail Merge" from the drop-down menu. Alternatively, you can also use the keyboard shortcut "Ctrl + Shift + M" (Windows) or "Cmd + Shift + M" (Mac).

Step 3: Choose the data source

In the Mail Merge Wizard, you'll see a window with several options. Select the "Data Source" tab and choose the type of data source you want to use:

• "Database": Connect to a database, such as MySQL or PostgreSQL.
• "Spreadsheet": Use a spreadsheet file, such as an ODS or XLSX file.
• "Text file": Use a text file with a specific format.
• "XML file": Use an XML file as a data source.

Step 4: Select the data fields

Once you've chosen the data source, you'll see a list of available fields. Select the fields you want to use in your mail merge by checking the boxes next to them.

Step 5: Create the main document

In the "Main Document" tab, you'll see a preview of your document. You can add placeholders for the data fields by clicking on the "Insert" button and selecting "Field" from the drop-down menu. Choose the field you want to insert and click "OK".

Step 6: Set up the merge

In the "Merge" tab, you can set up the merge options:

• "Merge type": Choose whether you want to merge the data into a new document or update an existing document.
• "Merge order": Choose the order in which the data is merged.
• "Merge fields": Choose which fields to merge.

Step 7: Run the merge

Click on the "Merge" button to run the mail merge. LibreOffice will create a new document with the merged data.

Tips and Variations

• You can use the "Preview" button to see how the merge will look before running it.
• You can use the "Edit" button to edit the data fields and the main document.
• You can use the "Save" button to save the merged document as a new file.
• You can use the "Export" button to export the merged document to a different format, such as PDF or HTML.

That's it! With these steps, you should be able to use the Mail Merge Wizard in LibreOffice Writer to create personalized documents.