How to use mailing in ms word
Mailing in Microsoft Word refers to the process of creating and printing envelopes and labels for your documents. Here's a step-by-step guide on how to use mailing in MS Word:
Step 1: Open your document
Open your Microsoft Word document and make sure it's the active window.
Step 2: Go to the "Mailings" tab
Click on the "Mailings" tab in the ribbon at the top of the screen. This tab is only available if you have a document open that contains a mailing list.
Step 3: Create a new mailing
Click on the "Start Mail Merge" button in the "Mailings" tab to create a new mailing. You can choose from the following options:
- "Step-by-Step Mail Merge Wizard" (recommended for beginners)
- "Open Mail Merge" (for advanced users who want to create a mail merge from scratch)
Step 4: Select your document type
Choose the type of document you want to create:
- Envelopes
- Labels
- Form letters
- E-mail messages
Step 5: Choose your data source
Select the data source for your mailing. This can be a spreadsheet, a database, or a text file. You can also use an existing list of contacts in your document.
Step 6: Design your envelope or label
Use the "Envelope Options" or "Label Options" dialog box to design your envelope or label. You can choose the layout, font, and other formatting options.
Step 7: Merge your data
Click on the "Merge" button to merge your data with the envelope or label design. This will create a new document with the merged data.
Step 8: Print your mailing
Print your mailing using the "Print" button or by clicking on the "Print" icon in the "Mailings" tab.
Tips and Variations
- You can use the "Mail Merge" feature to create personalized documents, such as letters, reports, and brochures.
- You can also use the "Mail Merge" feature to create electronic documents, such as e-mail messages and PDF files.
- To use the "Mail Merge" feature, you need to have a data source with the information you want to use for your mailing.
- You can use the "Mail Merge" feature to create a mailing list from scratch or to update an existing list.