How to use the express mail tool

The Express Mail tool! It's a fantastic feature in Microsoft Outlook that allows you to send large files quickly and easily. Here's a step-by-step guide on how to use it:

What is Express Mail?

Express Mail is a feature in Outlook that enables you to send large files (up to 10 GB) quickly and securely. It uses Microsoft's Azure cloud storage to store and transfer files, making it a convenient alternative to traditional file-sharing methods.

How to use Express Mail:

  1. Compose a new email: Open Outlook and compose a new email as you normally would.
  2. Attach a file: Select the file you want to send from your computer or cloud storage service (e.g., OneDrive, Google Drive).
  3. Click on the "Express Mail" button: In the "Attach file" window, you'll see a button labeled "Express Mail." Click on it.
  4. Choose the file size: Select the file size you want to send. You can choose from three options:
    • Small (up to 100 MB)
    • Medium (up to 1 GB)
    • Large (up to 10 GB)
  5. Enter recipient's email address: Enter the recipient's email address in the "To" field.
  6. Add a message (optional): You can add a message to the email if you want to provide additional context or instructions.
  7. Send the email: Click the "Send" button to send the email.

How Express Mail works:

When you use Express Mail, the file is uploaded to Microsoft's Azure cloud storage, and a link to the file is sent to the recipient. The recipient can then download the file from the link.

Benefits of using Express Mail:

  1. Large file transfers: Express Mail allows you to send large files quickly and easily, without the need for third-party file-sharing services.
  2. Security: Files are stored in Microsoft's secure Azure cloud storage, ensuring that your files are protected from unauthorized access.
  3. Convenience: Express Mail simplifies the process of sending large files, making it easy to collaborate with others or share files with clients.

Tips and limitations:

  1. File size limits: Express Mail has file size limits, as mentioned earlier. If you need to send a file larger than 10 GB, you may need to use a third-party file-sharing service.
  2. Recipient requirements: The recipient must have an Outlook account or be able to access the file through a web link.
  3. File types: Express Mail supports most file types, but some file types may not be compatible with the feature.

By following these steps and understanding the benefits and limitations of Express Mail, you can use this feature to send large files quickly and securely in Outlook.