How to write a formal mail in japanese
Writing a formal mail in Japanese requires attention to detail and adherence to certain conventions. Here's a step-by-step guide to help you write a formal mail in Japanese:
Format
- Date: Write the date in the format
YYYY/MM/DD(e.g.,2023/02/15). - Recipient's Address: Write the recipient's address in the format
Name (, Sei) Company Name (, Shachihō) Address (, Chōmei).
Example: 山田太郎 (Yamada Tarō) XYZ株式会社 (XYZ Kabushiki Kaisha) 2-1-1 Shinjuku, Shinjuku-ku, Tokyo 160-0022
- Salutation: Use the formal greeting
敬具 (Keigu)or尊敬の印 (Sonkei no In).
Example: 敬具 (Keigu)
- Body: Write the main content of your letter in a clear and concise manner. Use polite language and avoid using first-person pronouns (e.g.,
watashi). - Closing: Use the formal closing
誠にありがとうございます (Shin ni Arigatō Gozaimasu)or以上 (Ijō).
Example: 誠にありがとうございます (Shin ni Arigatō Gozaimasu)
Example of a Formal Mail in Japanese
Here's an example of a formal mail in Japanese:
Date: 2023/02/15
Recipient's Address: 山田太郎 (Yamada Tarō) XYZ株式会社 (XYZ Kabushiki Kaisha) 2-1-1 Shinjuku, Shinjuku-ku, Tokyo 160-0022
Salutation: 敬具 (Keigu)
Body: 本日、 XYZ株式会社より、ご連絡を差し上げます。新しい商品の発売について、以下の情報をご提供します。商品名は「新商品A」で、発売日は2023年3月1日です。
Closing: 誠にありがとうございます (Shin ni Arigatō Gozaimasu)
Translation:
Date: February 15, 2023
Recipient's Address: Mr. Yamada Tarō, XYZ Inc., 2-1-1 Shinjuku, Shinjuku-ku, Tokyo 160-0022
Salutation: Respectfully
Body: This is to inform you that XYZ Inc. will release a new product on March 1, 2023. The product name is "New Product A".
Closing: Thank you very much.
Tips
- Use formal language throughout the letter.
- Avoid using contractions and informal expressions.
- Use polite language when addressing the recipient.
- Proofread your letter carefully to ensure there are no errors in grammar, spelling, or punctuation.
- Use a formal font, such as Mincho or Gothic, and a standard font size (e.g., 12 points).
By following these guidelines, you can write a formal mail in Japanese that is respectful, clear, and effective.