How to write a leave mail for office

Here is a sample template for a leave mail for office:

Subject: Notification of [Number of Days] Days Leave

Dear [Manager's Name],

I am writing to inform you that I will be taking [Number of Days] days leave from [Date of Leave] to [Date of Return]. The reason for my leave is [briefly mention the reason, e.g. personal/family emergency, illness, vacation, etc.].

I have made necessary arrangements to ensure that my work is covered during my absence. [Mention any arrangements you have made, e.g. delegating tasks to colleagues, completing tasks before leaving, etc.].

If there are any urgent matters that arise during my leave, please do not hesitate to contact me on my mobile number [Your Mobile Number] or email [Your Email ID].

I will be available by email if anything urgent comes up, but I will not be checking my office email or phone during my leave.

Thank you for your understanding and approval.

Sincerely,

[Your Name]

Additional Tips:

  1. Be clear and concise: Make sure to clearly state the dates of your leave and the reason for your absence.
  2. Provide adequate notice: Try to give your manager as much notice as possible, ideally 2-3 weeks in advance.
  3. Offer solutions: Show that you have thought about how your work will be covered during your absence and offer solutions.
  4. Be respectful: Use a professional tone and language, and express gratitude for your manager's understanding.
  5. Keep it brief: Keep your leave mail to the point and avoid unnecessary details.

Here is an example of a leave mail for office:

Subject: Notification of 3 Days Leave

Dear [Manager's Name],

I am writing to inform you that I will be taking 3 days leave from Monday, March 12th to Wednesday, March 14th. The reason for my leave is a personal emergency that requires my attention.

I have made arrangements to ensure that my work is covered during my absence. I have delegated tasks to my colleagues and completed all urgent tasks before leaving.

If there are any urgent matters that arise during my leave, please do not hesitate to contact me on my mobile number 9876543210 or email [your email id].

Thank you for your understanding and approval.

Sincerely,

[Your Name]