How to write a mail after telephonic conversation

The art of writing a follow-up email after a telephonic conversation! Here's a step-by-step guide to help you craft a professional and effective email:

Purpose: The purpose of this email is to:

1. Confirm the discussion and agreements made during the phone call.
2. Provide additional information or clarification, if needed.
3. Set next steps or follow-up actions.
4. Show appreciation for the other person's time and consideration.

Structure:

1. Subject Line: Keep it concise and descriptive, e.g., "Follow-up on [Topic] Discussion - [Date]"
2. Salutation: Start with a professional greeting, e.g., "Dear [Name]"
3. Introduction: Briefly reiterate the purpose of the email and the topic discussed during the phone call, e.g., "I wanted to follow up on our phone conversation on [Date] regarding [Topic]."
4. Summary: Summarize the key points discussed during the call, including any agreements or next steps.
5. Additional Information: Provide any additional information or clarification requested during the call.
6. Next Steps: Outline the next steps or follow-up actions, including deadlines and responsible parties.
7. Closing: Express gratitude for the other person's time and consideration, e.g., "Thank you for your time and consideration. I look forward to hearing from you soon."
8. Signature: End with a professional signature, including your name, title, and contact information.

Example Email:

Subject: Follow-up on Project Proposal Discussion - March 10

Dear John,

I wanted to follow up on our phone conversation on March 10 regarding the project proposal. As we discussed, I wanted to confirm that we are moving forward with the project and that the scope and timeline are as agreed upon.

To recap, the project will involve [briefly summarize the project scope and timeline]. I will provide the necessary documentation and resources by [deadline].

Additionally, I wanted to provide some additional information on the project's budget and timeline. Please find the attached document for more details.

Next steps:

• I will send the project plan and budget by [deadline].
• You will review and provide feedback by [deadline].
• We will schedule a follow-up call to discuss any outstanding issues.

Thank you for your time and consideration. I look forward to hearing from you soon.

Best regards,

[Your Name] [Your Title] [Your Contact Information]

Tips:

1. Keep the email concise and to the point.
2. Use a professional tone and language.
3. Proofread the email for grammar and spelling errors.
4. Include any necessary attachments or links.
5. Set a clear deadline for next steps or follow-up actions.
6. Show appreciation for the other person's time and consideration.

By following these guidelines, you'll be able to write a effective follow-up email after a telephonic conversation that leaves a positive impression and helps move your project forward.