How to write a mail for leave request
Here is a sample template for a leave request email:
Subject: Request for [Number] Days of Leave from [Date] to [Date]
Dear [Manager's Name],
I am writing to request a leave of [Number] days from [Date] to [Date]. I would like to take this time off to [briefly mention the reason for leave, e.g. personal/family emergency, vacation, medical appointment, etc.].
I have reviewed the company's leave policy and ensured that I have sufficient leave balance to cover this period. I will make sure to complete all my tasks and ensure a smooth transition of work before I leave.
I would appreciate it if you could approve my request. If there are any issues or concerns, please let me know and I will do my best to resolve them.
Here are the details of my request:
- Dates: [Date] to [Date]
- Number of days: [Number]
- Reason: [Briefly mention the reason for leave]
I have attached a copy of my leave request form for your reference.
Thank you for considering my request. I look forward to hearing back from you soon.
Best regards,
[Your Name]
[Your Designation]
[Company Name]
[Contact Information]
Additional Tips:
- Be clear and concise in your request.
- Provide sufficient notice (as per company policy) to ensure a smooth transition of work.
- Attach a copy of your leave request form (if required by the company).
- Be respectful and professional in your tone.
- Proofread your email for grammar and spelling errors before sending it.
- Keep a copy of the email for your records.
Leave Request Form (Sample):
[Your Name] [Your Designation] [Company Name] [Date]
Leave Request Form
- Name: _____
- Designation: __
- Dates of Leave: __
- Number of Days: __
- Reason for Leave: __
- Leave Type: __ (e.g. annual leave, sick leave, etc.)
- Leave Balance: __
- Approval: __ (Signature of Manager)
Note: This is just a sample template, and you should modify it according to your company's specific leave policy and requirements.