How to write a mail for maternity leave extension
Here is a sample email template you can use as a guide when requesting a maternity leave extension:
Subject: Request for Maternity Leave Extension
Dear [Manager's Name],
I hope this email finds you well. As you are aware, I have been on maternity leave since [start date of leave]. My baby was born on [date of birth] and I have been enjoying this special time with my new addition.
However, due to [briefly mention the reason for the extension request, e.g. "my baby's health issues" or "my own recovery taking longer than expected"], I am writing to request an extension of my maternity leave. I would like to take an additional [number] weeks off to ensure a smooth transition and to focus on my baby's well-being.
I understand that this may cause some inconvenience, and I apologize for any disruption this may cause. I am committed to my role and the team, and I am willing to work with you to ensure a seamless handover of my responsibilities during my extended leave.
I would like to request an extension of my leave until [new end date]. I will make sure to complete all outstanding tasks and ensure a smooth transition of my responsibilities before my leave is extended.
I would appreciate it if you could let me know your decision on this request as soon as possible, so I can plan accordingly.
Thank you for considering my request. Please do not hesitate to contact me if you require any additional information.
Best regards,
[Your Name]
Additional Tips:
- Be clear and concise about your reason for requesting an extension.
- Provide a specific date for the end of your extended leave.
- Offer to complete outstanding tasks and ensure a smooth transition of responsibilities.
- Show your commitment to your role and the team.
- Be respectful and polite in your request.
- Keep the tone professional and avoid making emotional appeals.
- Proofread your email for grammar and spelling errors before sending it.
Remember to customize the email to fit your specific situation and needs. Good luck with your request!