How to write a mail for not attending the interview
Here's a sample email template you can use as a guide:
Subject: Regrettable Decline of Interview Invitation
Dear [Interviewer's Name],
I am writing to express my regret and apologize for not being able to attend the interview scheduled for [Interview Date and Time] at [Location]. Despite my initial enthusiasm for the [Position] role at [Company Name], unforeseen circumstances have arisen, and I am no longer able to participate in the interview process.
I want to thank you for considering me for this opportunity and appreciate the time and effort you and your team have invested in our conversation. I am truly sorry for any inconvenience this may cause and appreciate your understanding in this matter.
If there is any possibility of rescheduling the interview for a later date, I would be more than happy to discuss this further.
Once again, I apologize for any inconvenience this may cause, and I wish the company all the best in finding the right candidate for the position.
Thank you for your understanding, and I look forward to hearing from you soon.
Best regards,
[Your Name]
Remember to customize the email to fit your specific situation and circumstances. Here are some tips to keep in mind:
- Be prompt: Send the email as soon as possible to avoid any last-minute inconvenience to the interviewer.
- Be clear: Clearly state the reason for not attending the interview, but avoid going into too much detail.
- Apologize: Express your regret and apologize for any inconvenience caused.
- Show appreciation: Thank the interviewer for considering you for the position and appreciate their time.
- Leave the door open: If possible, suggest rescheduling the interview for a later date.
- Proofread: Make sure to proofread your email for grammar, spelling, and punctuation errors before sending it.
Remember to stay professional and polite throughout the email. Good luck!