How to write a mail to hr for query

Here is a general template you can use as a guide when writing an email to an HR department with a query:

Subject: Query regarding [Topic/Issue]

Dear [HR Representative's Name],

I hope this email finds you well. I am writing to seek clarification on [specific topic or issue]. I am [your position/role] at [Company Name] and I am reaching out to the HR department for assistance.

Background/Context:

[Provide a brief background or context about the issue or query you are having. This will help the HR representative understand your concern better.]

Query/Question:

My question is [clearly state your query or question]. I would appreciate it if you could provide some guidance or clarification on this matter.

Specifically:

[If relevant, provide specific details or examples that may help the HR representative understand your query better.]

Request:

I would like to request [specific action or information you are seeking from the HR department]. I would appreciate it if you could [provide a specific timeline or deadline for response].

Contact Information:

If you need to contact me to discuss this further, please feel free to reach out to me at [your email address] or [your phone number].

Thank you:

Thank you for your time and assistance in this matter. I look forward to hearing back from you soon.

Sincerely,

[Your Name]

Additional Tips:

• Be clear and concise in your email. Avoid using jargon or technical terms that may be unfamiliar to the HR representative.
• Provide all relevant details and context to help the HR representative understand your query better.
• Be respectful and professional in your tone.
• Proofread your email for spelling and grammar errors before sending it.
• Keep your email concise and to the point. Aim for a length of around 100-150 words.

Here's an example of what the email might look like:

Subject: Query regarding Company Policy on Flexible Working

Dear Sarah,

I hope this email finds you well. I am writing to seek clarification on the company policy regarding flexible working. As a [position/role] at [Company Name], I am interested in exploring options for flexible working arrangements to better balance my work and personal life.

My question is: What are the company's policies and procedures for requesting flexible working arrangements, and what are the typical turnaround times for approving such requests?

Specifically, I would like to know if there are any specific forms or procedures I need to follow to request flexible working, and what kind of notice period is required.

I would appreciate it if you could provide some guidance on this matter. I would like to request a response by [specific deadline].

If you need to contact me to discuss this further, please feel free to reach out to me at [your email address] or [your phone number].

Thank you for your time and assistance in this matter. I look forward to hearing back from you soon.

Sincerely, [Your Name]