How to write a mail with reference
A reference mail, also known as a cover letter or a letter of reference, is a formal document that accompanies a resume or CV when applying for a job or academic program. Its purpose is to provide additional information about your qualifications, skills, and experiences, and to express your interest in the position or program. Here's a general outline to help you write a effective reference mail:
Format:
- Use a formal business letter format with a clear subject line and a formal greeting.
- Keep the letter concise, ideally one page in length.
- Use a professional font, such as Arial, Calibri or Times New Roman, in size 11 or 12 points.
- Leave a space between paragraphs and use bullet points if necessary.
Content:
- Introduction:
- Start by introducing yourself and stating the purpose of the letter.
- Mention the position or program you are applying for and how you came across it.
- Summary of Qualifications:
- Highlight your relevant skills, qualifications, and experiences that align with the job or program requirements.
- Use specific examples to demonstrate your achievements and impact.
- Reasons for Applying:
- Explain why you are interested in the position or program and what you can bring to it.
- Show your enthusiasm and passion for the field or industry.
- Closing:
- Express your gratitude for the reader's time and consideration.
- Include your contact information and a professional closing.
Example:
[Your Name] [Your Address] [City, State, ZIP] [Email Address] [Phone Number] [Date]
[Recipient's Name] [Recipient's Title] [Company/Organization] [Company/Organization Address] [City, State, ZIP]
Subject: Application for [Position/Program] at [Company/Organization]
Dear [Recipient's Name],
I am writing to express my interest in the [Position] role at [Company/Organization], as advertised on [Job Board/Source]. With [Number] years of experience in [Industry/Field], I am confident that my skills and qualifications make me an ideal candidate for this position.
As a [Profession/Student], I have developed a strong background in [Key Skills or Qualifications]. My most recent role at [Previous Company] has given me the opportunity to [Key Achievements]. I am excited about the prospect of joining [Company/Organization] and contributing my skills and experience to the team.
I am particularly drawn to [Company/Organization] because of its [Reason for Interest]. I am impressed by the company's commitment to [Aspect of Company's Mission or Values] and believe that my own values and goals align with those of the organization.
Thank you for considering my application. I would welcome the opportunity to discuss my qualifications further and explain in greater detail why I am the ideal candidate for this role. Please do not hesitate to contact me at [Your Email Address] or [Your Phone Number].
Sincerely,
[Your Name]
Remember to customize your reference mail to the specific job or program you are applying for, and to proofread it carefully before submitting it.