How to write a professional resignation email

A professional resignation email should be well-structured, concise, and respectful. Here's a template you can use as a guide:

Subject: Notification of Resignation

Dear [Manager's Name],

I am writing to inform you of my decision to resign from my position as [Position] at [Company Name], effective [Date of Last Day of Work].

I appreciate the opportunities I have had while working at [Company Name], and I am grateful for the experience and knowledge gained during my time here. However, I have decided that it is time for me to move on and explore new opportunities.

I will do everything possible to ensure a smooth transition of my responsibilities and complete any outstanding tasks before my departure. If there is anything specific you would like me to focus on during my remaining time here, please let me know.

Thank you again for the opportunity to work at [Company Name]. I wish the company continued success in the future.

Sincerely,

[Your Name]

Additional Tips:

  1. Be clear and direct: State your intention to resign clearly and concisely.
  2. Provide adequate notice: Typically, two weeks' notice is standard, but check your employment contract or company policies for specific requirements.
  3. Offer to assist with the transition: Show your commitment to the company's success by offering to help with the transition process.
  4. Keep it professional: Avoid negative comments or complaints about the company, colleagues, or work environment.
  5. Proofread: Make sure to proofread your email for spelling, grammar, and punctuation errors before sending it.
  6. Include your contact information: Provide your manager with your contact information, such as your email address and phone number, in case they need to reach out to you after your departure.
  7. Be prepared for a response: Your manager may respond to your email with questions or concerns, so be prepared to discuss the details of your resignation.

Example of a Professional Resignation Email:

Subject: Notification of Resignation

Dear John,

I am writing to inform you of my decision to resign from my position as Marketing Manager at XYZ Corporation, effective two weeks from the date of this email.

I appreciate the opportunities I have had while working at XYZ Corporation, and I am grateful for the experience and knowledge gained during my time here. However, I have decided that it is time for me to move on and explore new opportunities.

I will do everything possible to ensure a smooth transition of my responsibilities and complete any outstanding tasks before my departure. If there is anything specific you would like me to focus on during my remaining time here, please let me know.

Thank you again for the opportunity to work at XYZ Corporation. I wish the company continued success in the future.

Sincerely, Jane Doe

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