How to write a requisition mail

A requisition mail, also known as a purchase requisition or procurement requisition, is a formal request to purchase goods or services from a supplier. Here's a general outline to help you write a requisition mail:

Subject Line: Use a clear and concise subject line that indicates the purpose of the email, such as "Requisition for [Product/Service] - [Quantity] - [Deadline]".

Introduction: Begin the email by introducing yourself and your role in the organization. State the purpose of the email and the reason for the requisition.

Product/Service Details: Provide detailed information about the product or service you are requesting, including:

Supplier Information: If you have a preferred supplier in mind, mention their name and contact information. If not, you can request suggestions from the recipient.

Deadline and Timeline: Specify the deadline for delivery or completion of the work. If there are any specific timelines or milestones, mention them.

Budget and Authorization: If necessary, provide information about the budget allocated for the purchase or the authorization level required to proceed with the requisition.

Additional Requirements: If there are any additional requirements or instructions, such as delivery instructions, payment terms, or warranty information, include them in the email.

Conclusion: Summarize the request and reiterate the importance of responding to the email in a timely manner.

Format: Use a formal business email format, including:

Example:

Subject: Requisition for Laptop Computers - 10 Units - 15th February

Dear [Recipient's Name],

I am writing to request a purchase requisition for 10 laptop computers for our team. The laptops need to meet the following specifications:

We have a preferred supplier, [Supplier's Name], who has provided us with a quote for the laptops. However, we are open to considering other suppliers if they can meet our requirements.

The deadline for delivery is 15th February, and we would like to receive the laptops by this date. The budget for this purchase is $5,000, and we require authorization from the procurement department to proceed with the order.

Please let us know if you require any additional information or if you have any questions. We would appreciate it if you could respond to this email by 10th February so that we can finalize the order.

Thank you for your prompt attention to this matter.

Best regards,

[Your Name]

Remember to customize the email according to your organization's specific requirements and policies.