How to write absconding mail to employee
An "absconding mail" is a formal letter sent to an employee who has left their job without notice or permission. Here's a sample template you can use as a guide:
Subject: Notification of Absence and Request for Return of Company Property
[Date]
[Employee's Name] [Employee's Address]
Dear [Employee's Name],
Re: Your Absence from [Company Name]
This letter is to inform you that we have been unable to contact you since [date] and have been made aware that you have left your position with [Company Name] without notice or permission. We are writing to formally notify you of your absence and to request that you return any company property in your possession.
As you are aware, your employment with [Company Name] was terminated on [date] due to your failure to provide adequate notice of your intention to leave the company. We understand that unforeseen circumstances may have led to your sudden departure, and we are willing to discuss a possible resolution to this matter.
However, we must emphasize that your absence has caused significant disruption to our operations and has resulted in additional costs to the company. We are therefore requesting that you:
- Return all company property, including your laptop, phone, and any other company-issued equipment, to the HR department by [date].
- Provide a written explanation for your sudden departure and any outstanding work or tasks that you were responsible for completing.
- Cooperate with any investigation or inquiry into your departure, as required by the company.
Failure to comply with these requests may result in further action, including legal proceedings to recover any outstanding debts or damages.
Please note that we are willing to discuss a possible resolution to this matter, including a possible settlement or agreement, if you are willing to cooperate with our requests.
If you have any questions or concerns, please do not hesitate to contact us.
Yours sincerely,
[Your Name] [Your Title] [Company Name]
Additional Tips:
- Keep the tone professional and objective.
- Clearly state the reasons for the employee's termination and the consequences of their actions.
- Specify the company property that needs to be returned and the deadline for return.
- Offer a possible resolution or settlement, if applicable.
- Keep a record of the letter and any subsequent correspondence or communications with the employee.
- Consider involving HR or legal counsel if the situation becomes complex or contentious.
Remember to customize the letter to your company's specific needs and circumstances.