How to write continuation mail
A continuation email is a follow-up email that is sent to someone who has previously responded to an initial email or inquiry. The purpose of a continuation email is to provide additional information, answer questions, or request further action. Here are some tips on how to write a good continuation email:
- Start with a clear subject line: Make sure the subject line is clear and concise, and it summarizes the purpose of the email.
- Reference the previous conversation: Begin the email by referencing the previous conversation or email, so the recipient knows what you're referring to.
- Provide additional information: Offer additional information or clarification on the topic discussed in the previous email.
- Answer questions: If the recipient had questions or concerns, make sure to address them in the continuation email.
- Request further action: If you need the recipient to take further action, such as providing more information or making a decision, clearly state what you need them to do.
- Keep it concise: Keep the email brief and to the point. Avoid repeating information that was already discussed in the previous email.
- Use a professional tone: Continue to use a professional tone and language in the continuation email.
Here's an example of a continuation email:
Subject: Follow-up on Job Application
Dear [Recipient's Name],
I hope this email finds you well. I wanted to follow up on our previous conversation regarding the job application for the [Job Title] position at [Company Name]. As we discussed, I wanted to provide some additional information about the role and answer any questions you may have had.
As we discussed, the job involves [briefly describe the job responsibilities]. I also wanted to mention that [additional information about the company or role]. If you have any further questions or concerns, please don't hesitate to reach out.
Additionally, I would like to request that you provide me with your availability for an interview. If you are available, please let me know a few dates and times that work for you.
Thank you for your time and consideration. I look forward to hearing back from you soon.
Best regards, [Your Name]
Remember to always proofread your email for grammar, spelling, and punctuation errors before sending it.