How to write erratum in email
An erratum is a correction or a mistake that needs to be corrected in a previously sent document, such as an email, report, or publication. When writing an erratum in an email, follow these steps:
- Start with a clear subject line: Use a subject line that indicates the purpose of the email, such as "Erratum: [Document/Email Title]" or "Correction: [Specific Error]".
- State the purpose of the email: Begin the email by stating the purpose of the erratum, e.g., "I am writing to correct an error in my previous email dated [Date] regarding [Topic]."
- Specify the error: Clearly describe the error or mistake that needs to be corrected. Be specific about what was incorrect and what the correct information is.
- Provide the correction: Offer the corrected information or a revised version of the document, if applicable.
- Apologize for the mistake: Express regret for the error and any inconvenience it may have caused.
- Close the email: End the email with a professional closing, such as "Sincerely" or "Best regards."
Here's an example of an erratum email:
Subject: Erratum: Incorrect Information in Previous Email
Dear [Recipient],
I am writing to correct an error in my previous email dated [Date] regarding the project timeline. In the email, I stated that the project would be completed by [Incorrect Date]. However, after re-checking the information, I realized that the correct completion date is [Correct Date].
I apologize for any inconvenience this error may have caused and appreciate your understanding. Please find the corrected project timeline attached to this email.
If you have any questions or concerns, please do not hesitate to reach out to me.
Sincerely, [Your Name]
Remember to keep the tone professional and polite when writing an erratum email. It's essential to be clear and concise about the error and the correction to avoid any further misunderstandings.