How to write feedback mail to manager

Here is a general outline and sample template for writing a feedback email to a manager:

Subject: Feedback on [Project/Task/Process]

Introduction

• Start by expressing your appreciation for the opportunity to work on the project/task and for the manager's guidance.
• Clearly state the purpose of the email: to provide feedback on the project/task.

Feedback

• Be specific and objective about what you liked and didn't like about the project/task.
• Focus on the process, not the person. Avoid making personal attacks or criticisms.
• Use "I" statements to express your thoughts and feelings. For example, "I felt frustrated when..." instead of "You always..."
• Provide concrete examples to support your feedback.

Suggestions for Improvement

• Offer specific suggestions for how to improve the project/task or process.
• Be constructive and provide alternative solutions or ideas.
• Show that you have thoughtfully considered the challenges and are willing to help find a solution.

Conclusion

• Summarize your main points and reiterate your commitment to the project/task.
• Express your willingness to discuss the feedback further and answer any questions the manager may have.

Sample Template

Subject: Feedback on Smith Project

Dear [Manager's Name],

I wanted to take a moment to provide some feedback on the Smith project, which I completed recently. I appreciate the opportunity to work on this project and for your guidance throughout the process.

Overall, I enjoyed working on the project and was pleased with the outcome. However, I did encounter some challenges that I would like to bring to your attention.

One area where I felt frustrated was with the lack of clear communication regarding the project timeline. I would have appreciated more regular updates on the project's progress and any changes to the timeline.

To improve this process, I suggest that we establish a more formal communication plan, including regular check-ins and updates on the project's status. This would help ensure that everyone is on the same page and that any issues can be addressed promptly.

I also think that it would be beneficial to have a more detailed project plan, including specific milestones and deadlines. This would help us stay focused and ensure that we are meeting our goals.

I am committed to the success of the Smith project and am willing to work with you to implement these suggestions. If you have any questions or would like to discuss this feedback further, please don't hesitate to reach out.

Thank you for your time and consideration.

Best regards,

[Your Name]

Tips

• Keep the email concise and focused on the main points.
• Use a professional tone and avoid using slang or jargon.
• Proofread the email carefully to ensure that it is free of errors and easy to understand.
• Be open to feedback and willing to make changes based on the manager's response.