How to write followup mail
A follow-up email is a polite and professional email that you send to someone who has not responded to your initial email or inquiry. The purpose of a follow-up email is to reiterate your interest in the person or organization, and to provide additional information or clarification to help move the conversation forward. Here are some tips on how to write a follow-up email:
- Keep it brief: Keep your follow-up email concise and to the point. Avoid repeating everything you said in your initial email.
- Reference the original email: Start your follow-up email by referencing the original email you sent. This helps the recipient quickly recall the context of your initial message.
- Reiterate your interest: Reiterate your interest in the person or organization, and explain why you're following up.
- Provide additional information: If you have additional information or clarification that can help move the conversation forward, include it in your follow-up email.
- Use a polite tone: Use a polite and professional tone in your follow-up email. Avoid being pushy or aggressive.
- Keep it concise: Keep your follow-up email concise and to the point. Avoid including unnecessary information or attachments.
- Use a clear subject line: Use a clear and descriptive subject line that indicates it's a follow-up email.
Here's an example of a follow-up email:
Subject: Follow-up on [Original Email Subject]
Dear [Recipient's Name],
I hope this email finds you well. I'm writing to follow up on my email from [Date] regarding [Original Email Subject]. I understand that you may be busy, but I wanted to reiterate my interest in [Specific Topic or Opportunity].
As a reminder, [Briefly summarize the original email and its purpose]. I believe that [Specific Benefit or Value] would be a great opportunity for [Your Company/Organization].
If you have any questions or would like to discuss further, please let me know. I'd be happy to provide any additional information or clarification.
Thank you for your time, and I look forward to hearing from you soon.
Best regards,
[Your Name]
Additional tips:
- Send your follow-up email at a reasonable time, such as a few days or a week after the original email.
- Don't send multiple follow-up emails in a row. Give the recipient time to respond before sending another follow-up email.
- Be prepared to send a third follow-up email if the recipient still doesn't respond. However, be cautious not to be too pushy or aggressive.
- If you're sending a follow-up email to a large number of recipients, consider using a template or a mail merge feature to save time and effort.
Remember to always be professional, polite, and respectful in your follow-up email. Good luck!